Clerk of the Court of Common Pleas - "Keeper of the Records"
History of the Clerk of the Court of Common Pleas
The office of the Clerk of the Court of Common Pleas traces its origin to the medieval cleric who maintained the records, was responsible for correspondence, and had various powers to issue writs and other processes ordered by the court. The cleric was generally one of the more educated and trusted persons in the community.
In creating a state judicial system, the 1802 Ohio State Constitution provided for the appointment of a Clerk of Court for each county. The judges of the Common Pleas Court made the appointment for a seven year term.
Under the 1851 Constitution, the office became elective for a three year term that was extended to four years in 1936.
The official title is Clerk of the Court of Common Pleas, but most often the office-holder is referred to as the Clerk of Courts.
Many prominent Ohioans have served as Clerk of the Court of Common Pleas. William Henry Harrison, ninth President of the United States, was a Clerk of Courts when he was elected President in 1840.
The duties mandated by the statutes of the Ohio Revised Code have grown tremendously over the years. The responsibilities of the Clerk of the Court of Common Pleas are now set forth in over 250 sections of the Ohio Revised Code, Section 2303.
The Clerk of Courts Office Today – “Core of the Court”
The Clerk of Courts office, as the "core of the Court," plays a vital role in serving the interests of justice. This includes filing, docketing, indexing, and preserving all court pleadings for civil, felony criminal, domestic relations, and appellate cases.
The Clerk of Courts must also follow procedure required by law and issue writs to carry out Court orders. Some of these writs include summons, subpoenas, warrants to arrest and to convey to penal institutions, and signing the death warrant in capital cases.
In Montgomery County, the duties of the Montgomery County Municipal Court Clerk are assigned to the Clerk of the Court of Common Pleas. The office also serves the Second District Court of Appeals.
In addition to processing all Court paperwork, the Clerk of Courts must preserve all of these records for future generations. The Montgomery County Clerk of Courts uses innovative technology to streamline processes and maintain archival quality retention in order to permanently preserve the Court records.
The Clerk of Courts Office – Auto Title and Passport Agent
The Clerk of Courts Office issues Certificates of Title for automobiles, motorcycles, mobile homes, travel trailers, campers, motor homes, and watercraft.
The Clerk of Courts Office collects millions of dollars in sales and use taxes from purchasers of automobiles and other motor vehicles.
The Clerk of Courts Office also processes U.S. Passport Applications as an authorized Passport Acceptance Agency for the U.S. State Department.
The Clerk of Courts Office – Responsible Financial Agent
In addition to collecting sales taxes for the purchase of motor vehicles, the Clerk of Courts is responsible for collecting all revenue related to court costs, bonds, fines, and forfeitures.
The Clerk of the Court of Common Pleas is responsible for receiving and disbursing millions of other dollars which are directed to various accounts of the county and state.
The Clerk may invest undisbursed funds which generate interest revenue for the county general fund.
Disclaimer * Usage of the PRO site constitutes acceptance of the terms and conditions in this disclaimer.
The Public Records Online (PRO) System was created and is maintained by the Montgomery County Clerk of Courts. The system is intended as a convenience to the citizens of Montgomery County for the purpose of obtaining public record information regarding Traffic, Criminal, and Civil cases filed in the Montgomery County Municipal Court; Criminal and Civil cases filed in the General Division Common Pleas Court; Domestic Relations cases filed in the Domestic Relations Common Pleas Court; and Court of Appeals cases filed in the Second District Appellate Court of Ohio. No warranty or guarantee is provided or implied through the availability of the PRO system. No certification of authenticity can be assumed regarding the accuracy of the information provided by the PRO system. Those wishing to obtain “certified copies” of documents contained in official court files or certification of the official docket must appear in person at the Clerk of Courts offices and request such certification of copies.
Every effort is made to insure the accuracy of the information found in the PRO system. The docket entries found in the PRO system are the exact entries found on the official court docket in the respective courts.
The document images associated with individual cases are redacted images of documents filed in the respective courts. Normally, documents filed with the Clerk of Courts are available to be viewed within 48 to 72 hours of their filing. Occasionally, errors occur in the processing of the document images resulting in the incorrect association of document images with case docket entries. Not all documents are available for public viewing due to the confidential nature of some of the information found in those documents. Also, technical problems occasionally arise which block the viewing of imaged documents.
E-mail comments regarding the PRO system are encouraged. Such feedback assists us in identifying problems with our site and with designing improvements. Please note that email is not necessarily a secure means of communication and information that is of a confidential nature should not be contained in an email correspondence with this office. Email correspondence sent to this office is considered public record and is subject to the Ohio Public Records law.
The information contained in the PRO system is not warranted for accuracy and should not be relied upon for any legal purpose. Such information is not intended for distribution by other entities or organizations and the Clerk of Courts Office does not accept any responsibility for any use of the information beyond the purposes stated in this disclaimer.
Users creating their own hyperlinks to pages on this site are requested and cautioned to do so in a manner which maintains a clear distinction between the user’s content and official content published by the PRO System. Users packaging pages from this Web site hyperlinked within frames are requested and cautioned to properly identify PRO System provided content. Users formulating or constructing their own search or query URLs in attempting to bypass the database query parsers and directly access the database search engines or documents will be permanently denied access to the database without notice, as such efforts may lead to incorrectly formulated queries which may jeopardize proper operation of the database servers.
Under no circumstances, including negligence, shall anyone involved in the creating and maintaining of the PRO system be liable for any direct, indirect, incidental, special, or consequential damages or lost profits that result from the use or inability to use the Montgomery County Clerk of Courts web site and/or any other web site linked to this site. In the event the PRO system is unavailable for any reason, including but not limited to technical difficulties, the Montgomery County Clerk of Courts assumes no responsibility to restore the PRO system within any predetermined period of time.
Due to limitations of equipment and bandwidth, The PRO System is not intended as a source of information for those seeking copies of large quantities of records. These databases are intended for use by the general public. They are not intended to be a source for bulk downloads of PRO System data. Efforts to mine large quantities of data from the PRO System without prior approval of the Clerk of Courts office will be detected and stopped. Public or private organizations wishing to obtain data files from the Montgomery County Clerk of Courts office should contact the Director of Information Services at 937-496-3345.